Many of us find ourselves sending the same emails over and over again, often copying and pasting the same text to send to multiple recipients. But using preset autoresponders can help reduce the time and effort spent on this manual task.
When Can Scheduled Autoresponders in Gmail Help?
Many of us find ourselves sending the same emails over and over again, often copying and pasting the same text to send to multiple recipients. But using preset autoresponders (or templates) can help reduce the time and effort spent on this manual task.
Situations where you might find yourself benefiting from preset autoresponders are:
1. send daily documents
2. Schedule a meeting linked to your calendar scheduling software
3. When hiring, send the same response to all candidates
4. When asked the same question about your product or service
Activate Gmail Default Autoresponder
You need to activate Scheduled Auto Responses before you can create Scheduled Auto Responses templates.
1. Click the gear icon in the upper right corner to enter the settings.
2. Navigate to the Advanced tab.
3. Scroll to Template and click Enable.
4. Click the Save Changes button at the bottom of the page to save your changes.
Create a canned autoresponder template in Gmail
step 1.
Compose a new email and this will be your first preset autoresponder template.
Step 2. Write your preset auto-reply in the message body.
Step 3. Click the three dots at the bottom right corner of the message window.
Step 4. Click Template and save the draft as a template.
Step 5.
In the pop-up box, you will be asked to name your canned response template.
Step 6. Click Save.
How to Use Canned Autoresponders in Gmail
Now that you have created a preset autoresponder template in
Gmail , it will be saved in your templates.
Step 1. Compose a new email.
Step 2. Click the three dots at the bottom right corner of the compose window.
Step 3. Click Templates and select the canned response you want to use.
Step 4. Insert recipient details and subject.
Step 5. Click Send.
Send scheduled auto-replies as auto-replies
create new filter
Step 1. Go to Settings and scroll to the tab named Filters and Blocked Addresses.
Step 2. Click Create New Filter.
Step 3. Select the criteria for auto-reply (such as sender, subject, and email body keywords).
Step 4. Click Create Filter, then select the Send Canned Responses checkbox and choose the template you want to use.
Step 5. Click Create Filter.
Step 6.
Now, whenever someone sends you an email with the criteria you specify, they will receive an automatic response from you.
How to Edit Default Autoresponders in Gmail
Your preset autoresponder templates are easy to change.
Step 1. Compose a new email and insert the template you want to modify.
step 2.
Make a number of changes, then click the three dots in the lower left corner of the compose window.
Step 3. Go to Templates, and save the draft as a template, then select the template you are modifying in the Overlay Template window.
How to Delete Scheduled Autoresponders in Gmail
You can also delete canned response templates.
Step 1. Compose a new email.
Step 2. Go to Templates, then Delete Template, and select the template you want to delete.
Right Inbox Email Template Features
How to Set Up Email Templates in Gmail
Step 1. Open a new email.
Step 2. Click the Templates button and go to Manage Templates.
Step 3.
Draft your canned autoresponder template
Step 4. Name your template in the space provided.
Step 5.
Click Save.
Set default template
1. Open a new email.
2. Click the arrow next to the Templates button and click Manage Templates.
3. Scroll through the list of your templates and click the one you want to make the default.
4. Click the Set as Default button.
5. Click Save.
How to use templates
1. Open a new email.
2. To insert your default template, simply click the Template button.
3. To select another saved template, click the arrow next to the template button and scroll to the template you want to use.
4. Your template will now appear in the body of your email.
5. Enter recipients in the To field and click Send.
Limitations of preset autoresponders
We know you love canned responses as much as we do.
They save time!
They are handy for common repetitive tasks.
But preset autoresponders are not the same as email templates.
When you use preset autoresponders, you have to copy and paste the content into your email, which takes more time.
Plus, when your recipients see a seemingly hastily pasted portion of text in a normal-looking email, they’ll be able to tell them that you used a canned autoresponder.
Default Autoresponder FAQ
What are scheduled autoresponders?
Canned autoresponders are templates that you create to send to multiple people who ask similar questions to you.
This is useful for customer service inquiries.
Here are some examples.
“Thank you for reaching out! We are currently closed, but we will be in touch as soon as we open tomorrow.”
“We’re sorry the product arrived damaged! We’ll have someone replace it right away.”
Can you edit preset autoresponders?
Yes, you can edit preset autoresponders.
To do this, go to the list of canned autoresponders and click on the canned autoresponder you want to edit.
You’ll see a form with the fields you used to create your canned automatic response.
You can change any of these fields and save your changes.
If you don’t see this form, it’s possible that you’re not logged in with an account that has permission to edit preset autoresponders.
Are there any limits to the preset autoresponders?
No!
You can create as many canned autoresponders as you want in Gmail!
Can you set up preset autoresponders on mobile?
Yes, Gmail preset autoresponders are available on mobile and desktop platforms.
It’s quick and easy to set up.
This is a quick process.
Open the
Gmail app.
Click the three-line menu button (iOS) or the three-dot menu icon (Android) in the upper-right corner of the screen.
Click Settings and select your account from the list of email addresses listed under Settings.
Scroll down to find the Scheduled Automatic Responses section and click “Enable” Scheduled Automatic Responses.
When composing a message, a new option will appear; click it, and then click New Scheduled Automatic Reply.
Name your preset autoresponder and enter the text you want to include in it, then tap Save (Android) or Save Draft (iOS).
Your preset answer has been saved!
Can you delete scheduled autoresponders?
Yes, you can delete your preset autoresponders in Gmail!
It’s easy, as long as you’re logged into your Gmail account, you can delete any preset autoresponders you want at any time.
In conclusion setting up and sending canned autoresponders or templates in Gmail can help you save time and effort manually sending the same emails over and over again.
While Gmail offers a relatively simple template feature, the Right Inbox Template feature allows you to insert canned automatic replies at the click of a button.
Recommended to buy Gmail mailbox Outlook mailbox
